The uncommon agency for the common good

Proposal Writer (Freelance)

Job Overview
Responsible for developing written proposals that are easy to read, engaging, and persuasive, and that effectively  showcase the agency’s qualifications, experience, and proposed plans to win new business. The Proposal Writer partners closely with agency staff and subject-matter experts to develop content for a range of business development needs, including business development proposals, case studies, and award submissions.

Who You Are
You are an exceptional writer and an exceptional thinker. You think about what we are trying to say to accomplish our goals and how best to say it. You are able to present complex information in a clear, concise, cohesive, and compelling way, both at the sentence level (you know your grammar and mechanics) and at the project level (you are thinking about the logic, structure, and precision of the project overall). You are strategic and creative, and you know how to communicate clearly and effectively while preserving the integrity of the agency’s voice. Your writing demonstrates a level of care and attention to detail that inspires confidence and sparks joy.

Who We Are: Marketers For Good
Civilian is a different kind of marketing communications agency. For starters, we are a Certified B Corporation, which means we are part of a global network of companies using business as a force for good. We take on clients and projects that align with our mission to improve lives, strengthen communities, and better the world. Our work includes supporting mental health and wellness, preventing youth suicide, and reducing the impact of adverse childhood experiences. It also includes advancing environmental sustainability, promoting the value of education, and driving economic development. We call it “marketing for good.” From our headquarters in San Diego to our offices in Sacramento and Washington DC, we are dedicated to tackling challenging issues and creating positive change in the world.


  • Determine proposal outlines and content needs by studying requests for proposals (RFPs), attending strategy meetings, and working closely with the Proposal Lead and Subject-Matter Experts.
  • Write key agency content for business development proposals.
  • Collect, organize, and revise proposal content submitted by project team members.
  •  Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplates, volunteering ideas for improvements, and implementing changes.
  • Support the Proposal Lead throughout the proposal process, meeting proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval, coordinating requirements with contributors, and contributing proposal status information during review meetings.
  • Contribute to content and rationale of proposal graphics (working with graphic designer).
  • Maintain quality results by using templates and following proposal-writing standards, including readability, consistency, and tone.
  • Research and gather relevant information to create a proposal and win new business.
  • Maintain proposal content database.
  • Produce strong, engaging marketing content for the agency, including website copy, collateral content, annual reports, newsletter articles, case studies, blog posts, infographics, and other assets.
  • Revise case studies into abstracts for award submissions and conference presentations.
  • Edit agency content to ensure voice, grammar, and style is on point.
  • Identify gaps in the existing content library and recommend new topics and formats.
  • Work closely with internal stakeholders to ensure alignment and consistency in messaging, branding, and style.


  • 5+ years of writing experience in the areas of marketing, communications, public relations, or outreach; agency experience preferred
  • 2+ years of proven experience in writing proposals (desired)
  • Bachelor’s degree or higher
  • Ability to write clear and concise proposals
  • Ability to ideate, gather, and organize ideas into carefully crafted stories and content that inspires audiences to take our desired action
  • Strong research and analytical skills
  • Ability to meet tight deadlines and strong multitasking skills
  • Problem-solver with excellent attention to detail
  • Exceptional interpersonal and organizational skills
  • Good listener who includes and engages others
  • Able to manage multiple projects with competing priorities
  • Exhibits professionalism, initiative, and commitment
  • Experience working collaboratively in Google Suite is preferred  

Civilian’s Core Values

  • Seek First to Understand
  • Practice We Over Me
  • Operate With Integrity
  • Rise to the Challenge
  • Make Things Better


Let’s Get to Know Each Other
Are you the one? Are we the one? If this sounds like a fit, let’s talk more. Please email to tell us why we absolutely, positively need you on our team. Don’t forget to attach your resume. And check out and our Glassdoor reviews for more information on how talented, smart, and delightful we are.


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