An independent West Coast agency.

Bookkeeper

Right now we are seeking a Bookkeeper with a positive can-do attitude, who is responsible for establishing and adhering to general accounting practices, and supporting financial operations here at Civilian.

Responsibilities:

  • Recording the financial transactions of a business in bookkeeping software (QuickBooks Enterprise), spreadsheets or databases.
  • Process Salary & Bi-weekly payroll and assist in the documentation of all areas of the payroll process.
  • All areas of Accounts Receivables and Accounts Payable
  • Provide Management with AR and AP Reports weekly
  • Prepare sales and use tax quarterly reporting
  • Assist in the preparation of weekly/monthly/quarterly/& year end reporting and financial statements.
  • Weekly/daily distribution of invoices to Project Managers/AEs/Media for review/approval
  • Handle credit card receipts for entry
  • New vendor setup, Subcontractor payment form collection and compilation
  • Reconciliation for general ledger and bank accounts
  • Determine and resolve discrepancies in AR and AP accounts
  • Ensure that A/P Invoices are paid in a timely manner in order to take advantage of all quick pay discounts.
  • Communicate with Clients as needed to coordinate payments and A/R questionsAP data entry to include invoices and expense reports

Job requirements:

  • 5+ years’ experience
  • Strong experience with QuickBooks (required).
  • Strong organizational skills and attention to detail.
  • Experience with Excel, Outlook, Word, etc.
  • Minimum of a Bachelor’s degree or equivalent business experience preferred

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