The uncommon agency for the common good

Accounting Manager (Hybrid)

Job Overview
The Accounting Manager manages the collection, maintenance, and presentation of agency financial data, including recording transactions, reconciling accounts, and preparing financial reports. Responsibilities include maintaining accounting records, managing payroll processes, maintaining accounting records, facilitating audits, and in conjunction with the CPAs, ensuring timely tax return preparation. The role involves account receivable (A/R) and payables management (A/P). The Accounting Manager ensures accurate billing, maintaining financial controls, and accurate management of the agency’s assets and liabilities.

Who You Are
You are a seasoned accounting professional with a background in managing financial operations and a solid understanding of GAAP standards and internal controls. You are adept at addressing day-to-day accounting challenges and have a proven track record of maintaining accurate financial records. Your approach to work is collaborative, and you work effectively with individuals across the organization to support its financial operations. You take pride in maintaining the organization’s financial health through diligent attention to detail and a commitment to operational excellence.

Who We Are: Marketers For Good
We are proud to be recognized as one of Ad Age’s Best Places to Work 2024. Civilian is not your typical marketing communications agency. For starters, we are a Certified B Corporation, which means we are part of a global network of companies using business as a force for good. We take on clients and projects that align with our mission to improve lives, strengthen communities, and better the world. Our work includes supporting mental health and wellness, preventing youth suicide, and reducing the impact of adverse childhood experiences. It also includes advancing environmental sustainability, promoting the value of education, and driving economic development. We call it “marketing for good.” From our headquarters in San Diego to our offices in Sacramento and Washington DC, we are dedicated to tackling challenging issues and creating positive change in the world.

We are a dedicated group of innovators and problem solvers who come to work every day grateful for the opportunity to make a difference. We support our employees’ professional and personal development with a rich set of benefits, humane working hours, and a culture that rewards embracing challenges and having a great time doing it. The success of our approach shows in our average employee tenure of nearly five years (vs. the industry average of 2.5) and in the number of Civilians that return. We offer a truly unique balance of professionalism and heart—and an office full of free snacks, a dog or two, and the occasional afternoon happy hour.

Responsibilities:

Collection, Maintenance, and Presentation of Financial Data (50%):

Transaction Recording:
  • Record financial transactions for Civilian in Workamajig (WAM).
  • Record financial transactions for Amplified in QuickBooks.

Account Reconciliation:

  • Perform monthly reconciliation of bank accounts, credit cards, and other balance sheet accounts. Investigate and resolve discrepancies.
  • Maintain corporate lease documentation.
  • Keep up-to-date fixed asset lists and manage quarterly capitalization.
  • Financial Reporting:
  • Prepare monthly, quarterly, and year-end financial statements and reports.
  • Ensure materials are prepared for tax returns and payments in a timely manner; serve as the primary contact between the CPAs and the CEO.

Tax and Compliance:

  • Facilitate communication between external accountants and the CEO for year-end financial closing and reporting.
  • Prepare materials for audit schedules and reports as required by auditors or regulatory agencies in a timely manner.

Record Keeping:

  • Securely maintain all corporate accounting records, adhering to established retention and disposal protocols.
  • Assist with special reports and projects as needed.

Personnel Management (20%):

  • Payroll Processing: Handle the complete payroll process for salary and semi-monthly payroll cycles.
    • Set up new employees in the payroll system and manage year-end W2 form distribution.
    • Calculate work hours for both exempt (salaried) and non-exempt (hourly) employees.
    • Calculate and make deductions for paid time off (PTO) and 401k contributions; calculate severance payments as needed.
    • Prepare and submit Employment Development Department (EDD) documentation for state compliance.
  • Regularly review and update Civilian payroll process documentation to ensure accuracy and compliance with changing regulations.
  • Compile and distribute 1099 forms to subcontractors annually in compliance with IRS requirements.

Accounts Receivable and Accounts Payable Management (30%)

Accounts Receivable (A/R) Management:

  • Conduct weekly reviews of the A/R aging report to identify overdue payments.
  • Collaborate with the Account Services team to facilitate the collection of outstanding payments from clients.
  • Provide bi-weekly A/R reports to the CEO, highlighting current receivables status and any collection issues.

Accounts Payable (A/P) Management:

  • Manage A/P data entry tasks including invoices and expense reports.
    • Ensure all invoices have necessary backup documentation and approvals.
    • Verify that totals on invoices and reports are correct.
  • Issue weekly report to the CEO detailing upcoming payments.
  • Process payments to vendors and subcontractors according to agency timelines and approvals.
  • Resolve any discrepancies found in A/R and A/P accounts.

Financial Controls and Timelines:

  • Implement and oversee controls to ensure timely payment of all accounts payable invoices and credit card bills.
  • Maintain and supervise processes of receipts and disbursements to safeguard financial integrity and compliance.

 

Qualifications:

  • 7+ years of experience in accounting and finance
  • Bachelor’s degree required.
  • Proficiency in QuickBooks, Excel, and working knowledge of general financial management software practices
  • Strong organizational skills and attention to detail
  • Strong analytical, organizational, and problem-solving skills
  • Adept at strengthening internal processes and communications with staff at all levels

Location
This position is a hybrid role based in San Diego, California. Remote working options with in-office Wednesdays and biweekly half-day Fridays for collaboration and team building.

Compensation & Benefits
This is a full-time salaried position with a comprehensive benefits package. Salary Range: $70,000 – $80,000, depending on experience.

  • Tiered medical coverage, with 100% employer-paid after 4 years
  • 100% employer-paid Medical Option
  • Company-paid Long Term Disability
  • Company-paid Life Insurance
  • Company-paid Accidental Death & Dismemberment (AD&D)
  • Company-paid Identify Theft Prevention and Legal Support
  • Dental & Vision
  • Additional Voluntary Benefits
  • Short Term Disability
  • Additional Life Insurance
  • Hospital
  • Critical Illness
  • Accidental Death & Disability
  • Cancer insurance
  • Pet Insurance
  • Great Work-Life Balance
  • Generous Paid Time Off
  • Work-Anywhere-In-The-World for a month
  • Flexible Working Arrangements
  • Paid Parental Leave
  • Paid Holidays
  • Paid Volunteer Time Off
  • Annual Cost of Living Adjustment
  • 401(k) Retirement with Employer Match
  • Company-paid Employee Assistance Program
  • Professional Development
  • Educational Assistance
  • On-site company-paid parking or stipend for San Diego office
  • On-site Fitness Center
  • Dog-friendly San Diego office space
  • Happy Hours and Company events
  • Monthly Cell Phone Reimbursements

 

Civilian’s Core Values

  • Seek First to Understand
  • Practice We Over Me
  • Operate With Integrity
  • Rise to the Challenge
  • Make Things Better

 

Let’s Get to Know Each Other
Are you the one? Are we the one? If this sounds like a fit, let’s talk more. Please email careers@civilian.com to tell us why we absolutely, positively need you on our team. Don’t forget to attach your resume. And check out https://civilian.com/careers/ and our Glassdoor reviews for more information on how talented, smart, and delightful we are.

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